A Gantt chart is basically used for simplifying complex projects. This project management tool helps in planning and scheduling projects of various sizes, and involves processes like converting project management timelines and tasks into a horizontal bar chart.
Last Updated on : 02 Aug, 2021
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Gantt not only shows start and end dates but also displays dependencies, scheduling, and deadlines, such as how much of the task is completed at a particular stage or who is the task owner. Hence, you can keep tasks on track when you have a large team and multiple stakeholders are involved with varying scopes.
Gantt chart tools are best suitable for over viewing the on-going or completed tasks in visual form. In other words, charts created using Gantt chart apps are amazing project management tools for two reasons. One, illustrating any project's schedule becomes easier. Second, a clear picture of dependency between on-going activities and the status of the progress is achieved.
As a project or task moves forward, such charts help in highlight updated project schedules along with a quick status update to every stakeholder having access to these charts. All these activities are done within the timeframes set by end users to let you picture the project's progress against this timeframe.
Gantt chart apps are great tools for checking resource workloads. They help with not just cutting down expenses for more efficient resource management but also improve the team's efficiency and performance. The software use following modules for managing the resource workload:
Timeline bar charts represent information for different tasks in the form of symbols and Gantt bars. Timeline bar charts are mostly used for highlighting progress made, schedules and relationships.
Gantt bars are used to represent tasks graphically to highlight different aspects such as the total duration. These bars are suitable for showcasing scenarios like percentage of task completed, actual and planned start days of projects, slack time, etc.
Milestone features within Gantt chart tools are usually in the form of special symbols that are generated at times when a stipulated task gets completed. You have a choice to select from a range of symbols to set as your milestone icon.
Online Gantt chart makers are used for keeping track of the logistics of big and small projects. You can even create task dependencies using Gantt chart apps that ensure all tasks are happening in a certain order. Also, there are coloured lines available to differentiate between tasks in progress and those awaited.
Gantt chart creator is deployed for organizing tasks and their schedules in a better way. As you group these tasks with Gantt chart tools, you find an option for attaching assignee, single or group, to every task being scheduled.
Gantt chart software indicates a project's progress using either bar shading or the percentage symbol. The feature comes handy for teams managing multiple projects across multiple departments.
The best Gantt chart software solutions offer portfolio reports and views for identifying tasks that may be lagging behind. A single click option is there for a quick view for these reports.
A user friendly list and calendar format is there for task viewing and scheduling in a better way. Hence, you can view project schedules in a format of your choice, calendar or a list quickly with this feature.
Baseline reports generated by Gantt chart makers are used for comparing planned timelines with the actual ones. The feature also works well for viewing the status of a project in real-time.
|Online Gantt Chart Software||Desktop Gantt Chart Tools|
|Gantt charts created using online Gantt chart software can be shared easily with multiple users||Gantt charts prepared using the desktop version can only be shared with those have access to that particular Gantt chart maker’s license|
|Available for multiple users||Single user license only|
|Cost efficient and reasonably priced||Expensive and high pricing as other software installations may be required|
|Can be used by single as well as a group of users||Most suited for single managers or individual use|
|Leads towards greater productivity due to less cost and more features for better team collaboration||Productivity with desktop Gantt chart apps may not be high|
Today, Gantt chart apps are deployed across multiple departments for managing both, the resources and the workload. Online Gantt chart makers are thus used extensively for planning multiple projects with multiple teams. Let us have a look at how Gantt chart tools have been helping teams with project planning and management.
Here, Gantt chart software is used for breaking down the construction schedule into a group of different tasks. To each task is attached a specific milestone for monitoring the project's progress and identifying any delays.
Gantt chart software offers to software developers an agile approach for all their projects. The platform is also used for deployment and sprint planning.
Event planning generally involves many tasks, all at once. Gantt chart creator helps in grouping various tasks together so that you can set dependencies for each of them.
With Gantt chart tools, you can prepare chart timelines for all kinds of web designing projects. The software is most used here for organizing and structuring the workflows.
Marketing teams use online Gantt chart maker for assessing the opportunities available for marketing communications. These tools are also used for determining the effectiveness of marketing campaigns as well as defining the budgetary requirements.
Gantt chart software solutions serve as a great prioritization tool for getting a complete overview of on-going project. You get all the details including the duration of tasks, different sub-groups created for organising tasks, progress achieved, and task dependencies.
You don't need a separate tool for communicating with the team members. Popular Gantt chart apps offer built-in communication tools using which you can track tasks, assess the progress made, add comments and notes to communicate important facts, information and feedback with all the teammates.
The expert Gantt chart creators help with efficient management and utilization of resources. Once the purpose is made available, assigning all Gantt charts, a project timeline that is best for delegating tasks and assigning resources is estimated. This ensures all tasks are completed on time within their assigned budget.
Best free Gantt chart software or the paid ones, both help end-users to make sure that there is no task overlap, especially when the project is a bit complex. Therefore all tasks, which may depend on each other can be scheduled in a manner that they don't overlap and get completed right on time.
As you get to view, track and assess every aspect of a project with support from Gantt charts software solutions, you are bound to get better clarity in terms of progress achieved, budget required and collaboration done. You can use the software for allocating time to every project and find out any time delays.
The drag and drop functionality within Gantt chart apps serve multiple purposes. Some of these are changing the task's colours adding schedules/new assignees, recording times and changing start/end dates of projects. The feature is very simple to use and available right there on top in a Gantt chart.
Professionals from several fields use the software for planning, scheduling and visualising tasks. Most of these solutions are easy to use and once you are sure of your deliverables, deploying and using the software is a breeze. Online Gantt chart maker are mostly used by professionals like:
The software is used for the various benefits it offers. However, the very important factors that make it so preferable are:
|Gantt Chart Software Cost|
|Best Gantt Chart Software||Price||Ratings|
|Jira Software||₹824 /Month||4.4|
Q1 - Which factors need to be considered before making a Gantt chart with Gantt chart tools?
Start with viewing things like what the major deliverables of your project would be. Once decided, you need to assign a deadline to every deliverable. Now the second factor that you need to take into consideration for creating Gantt charts is the deadline decided for each task. Third would be milestones so set and task dependencies if there are any. Finally, make sure that you are well aware of who would be doing what task for every deliverable created.
Q2 - How to create a Gantt chart using online Gantt chart maker?
You need to work step by step for creating Gantt charts with Gantt chart apps. The earliest step is clicking on the button New Project and proceeding with the option, Create Project. Assign a name to the project and the specific days on which you would be working on it. Next, click on Save the Project. You can now go ahead with preparing a project timeline. This project timeline is comprised of all the tasks required along with names of those working on the tasks. Now is the most important step, attaching a schedule to every task. Most of the popular Gantt chart software have this click to drag functionality for setting task dates or schedules. You can now hover over every task to create dependencies. Change colour of every task as per your preference and your Gantt chart is ready.
Q3 - How do Gantt chart apps bring in better transparency in project management?
Popular Gantt chart apps come with prebuilt communication tools for easy team collaboration and cohesion. Tasks like tracking project's progress, checking task dependencies, and overviewing time delays are easily accessible as well as viewable by everyone who has access to the chart. This means that every stakeholder has an opportunity to go through where exactly is the progress going very well and where it is not so well. All these together bring in better transparency along with efficiency in project and resource management.
Q4 - What are some of the advanced features available in Gantt chart software?
The best Gantt chart apps would let you use advanced features like:
Q5 - Which are the best free Gantt chart software available?
Some of the best Gantt chart applications available to help end users with efficient resource management and project scheduling are: